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Thank You Letters
By Sue Campbell, 1st-Writer.com

You've had the big interview. What's the first thing you should be doing? Celebrating? Definitely, but you better do one other thing first: write a “thank you” letter.

A thank you letter not only shows professional courtesy (and appreciation), but is also a great way of keeping your name at the forefront of the hiring manager's consideration. It can be the one thing that sets you apart form a competing candidate with similar skill sets (remember when I said that about the cover letter? Well, it’s true here, too).

You might think most job candidates follow-up an interview with a thank you letter, but statistics show that only a small percentage of job candidates actually do so. Use this information to your advantage.

The first step to writing an effective thank you letter is in reading the notes you took during the interview. If you didn’t actually take notes during the interview (and why not?!), then write down everything you can remember about the interview, including:

  • Your interviewer's name (and correct spelling). If there was more than one interviewer, each should receive his or her own personalized thank you letter.

  • Key points discussed during the interview. These should include the objective of the position being targeted, the goals and missions of company or department, and any special concerns or considerations discussed.

  • Any positive contributions you feel your particular skills and experience will bring to this particular company's goals and missions (including any that were actually discussed during the interview).

A thank you card, handwritten (if your writing is neat and legible), is preferable to an actual letter, as it will provide a more personal and professional impression - over what could otherwise appear to be a standard form letter.

Send your thank you letter or note as soon after the interview as possible. The same day is not too soon.

Keep the letter concise. Don’t use this as a way to correct a poor interview situation by trying to create a different impression – it won’t work. Instead, keep in mind that you want to show: 1) appreciation, 2) that you were paying attention to the needs and concerns of the position, and 3) that you are qualified to fill this role.

Example:Sue Campbell is a professional resume writer and career strategist with over 15 years experience helping clients achieve their career, business and marketing goals.
(See a simple "Thank you" letter put together - PDF file)

(Your contact information, if using stationery rather than a card)


Dear (Mr./Ms. Last Name – correct spelling!!!!):

Thank you for allowing me the opportunity to interview with you today regarding the position of ________________ . It was a great pleasure meeting you and learning about ABC's ______________________ (missions, goals, objectives).

I believe my skills and experience will go a long way in helping ABC to achieve its goals (in _________________), and I look forward to the opportunity of ___________________.

I was most impressed by ______________________.

If I may provide you with any further information in your consideration of me as a candidate for the position of _________________________, please know that I will gladly make this information available to you.

Thank you again for your time and kind consideration. I look forward to speaking with you soon.


Your Name
Phone Number (if using a note card)

(See a simple "Thank you" letter put together - PDF file)

**Was there someone who helped you get this interview? They get a thank you letter, as well. Lunch also would not be out of order here.**

Should I Hire a Professional Resume Writer?  /  1st-Writer.com Services

See more articles on job hunting

Good luck in your job search! Sue Campbell, 1st-Writer.com - over 18 years experience helping clients achieve their career and business goals. Feel free to e-mail me with any questions you may have. I'll be glad to help!

1st-Writer.com P.O. Box 1128, Keystone Heights, FL 32656-1128 (904) 248-2493   E-mail Sue Campbell

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This page last updated: 04/23/2012